Craven Community College

Grants Coordinator

Salary DOQ

Primary Reason Why Classification Exists

Management and tracking of all accounting functions for federal, state and local grants. Under general supervision, in accordance with Generally Accepted Accounting Principles, performs professional accounting duties in the creation and maintenance of accounting records, the analysis of financial transactions, the verification of accounting records and financial data, and the asserting of compliance with established laws, procedures, and policies as related to grants and the related financial reporting.

 Illustrative Examples of Work

• Provide administrative assistance and financial expertise to department staff to effectively develop grant applications and implement awarded grants.
• Oversight of grant application process from beginning to end. 
• Maintains system for tracking grants and new initiatives.
• Assist in developing initial grant budgets, produce financial reports and analyses and ensure full integration with accounting systems of the organization.
• Prepares and submits financial reports to all awarding agencies.
• Track outstanding grants for cash-flow forecast and analysis.
• Prepare journal entries for all grant accounting, including recognition of revenue and receivables as appropriate. 
• Maintain schedules of all restricted grants and reconcile with records and general ledger on a monthly basis.
• Develop and recommend financial controls and systems for new grants and programs as well as monitoring compliance with grant restrictions and reporting. 
• Manage implementation of grant accounting within the general ledger.
• Lead process improvement efforts in workflow, policies, procedures, and data system development to create efficiencies in the grant processes.
• Communicates with department heads, City Manager, and Assistant City Manager regarding health of grant budgets, projections for spending, and the need for budget adjustments by grant.
• Perform advanced level work requiring the analysis, interpretation and audit of fiscal and grant data.
• Manage and execute financial activities through the execution of the grant lifecycle (pre-award review, grant process monitoring and award closure.) 
• Manage and execute the progress and closeout processes of all grants including forecasting, budget development and adjustments ensuring that all financial reporting requirements are met and approves the drawdown of appropriate funds. 

Knowledge, Skills and Abilities

• Applicable Federal, State, and local laws, codes, rules, and regulations.
• Principles, practices, and methods of accounting as related to grants.
• Public agency accounting and finance principles, methods, and applications, including generally accepted governmental accounting principles and government accounting standards. 
• Strong skills and experience with management, research, grant accounting, project management and budget for a major grant.
• Must be able to read, interpret, analyze and recommend effective solutions with respect to grants and contracts and financial and administrative reports.
• Strong computer skills are a must; advanced proficiency with Excel is required.
• Excellent organizational skills and the ability to work on multiple projects in a fast-paced environment.
• Ability to be detail oriented, ensure accuracy and ensure deadlines are met.
• Preparing clear and concise administrative and financial reports, assist with developing complex grant proposals, and negotiate complex grant issues.
• Ability to prioritize work effectively. 
• Ability to write logical, comprehensive, concise reports and correspondence. 
• Ability to establish and maintain effective working relationships with department heads, vendors, employees, and the general public. 
• Ability to communicate effectively in oral and written forms, and to explain complex financial data or requirements in understandable terms. 

 Education and Experience

Graduation from a four-year college or university with a degree in Finance, or related field and considerable financial experience in local government, grant writing; or an equivalent combination of training and experience. 

Working Conditions

Work in this class is performed in a normal office environment with adequate climate controls.

Special Requirements

• Possession of a valid North Carolina driver’s license may be required
• Certified Local Government Finance Officer if City desired

FLSA Status: Nonexempt (eligible for overtime or equivalent compensatory time at 1½ times the employee’s regular weekly rate for all hours worked in excess of 40 hours in the City’s official work week and not the employee’s work schedule)